Free HIPAA Policy Templates
All 24 HIPAA policies plus supplementary documents — editable Word (DOCX) format, updated for the May 2026 Security Rule. Enter your email to download.
Important Disclaimer
These templates are provided as starting points and must be customized for your specific practice. Replace all [bracketed items] with your practice information. They do not constitute legal advice. We recommend having policies reviewed by a healthcare compliance professional before implementation.
Administrative Safeguards
Risk Management Policy
Establishes risk analysis and risk management processes to protect ePHI
Workforce Sanctions Policy
Defines disciplinary actions for HIPAA policy violations
Information System Activity Review Policy
Procedures for regular review of audit logs and access reports
Access Authorization Policy
Procedures for granting access to ePHI based on role and need
Security Awareness & Training Policy
Requirements for workforce security training and awareness programs
Security Incident Response Policy
Procedures for identifying, reporting, and responding to security incidents
Contingency Plan Policy
Data backup, disaster recovery, and emergency operations procedures
Business Associate Management Policy
Requirements for managing business associates who access PHI
Physical Safeguards
Facility Access Controls Policy
Physical access procedures and facility security requirements
Workstation Use Policy
Standards for proper use of workstations that access ePHI
Workstation Security Policy
Physical safeguards for workstations to restrict access to authorized users
Device & Media Controls Policy
Procedures for hardware and electronic media disposal, re-use, and tracking
Technical Safeguards
Access Control Policy
Technical measures for controlling access to ePHI systems
Audit Controls Policy
Requirements for recording and monitoring access to ePHI
Integrity Controls Policy
Measures to protect ePHI from improper alteration or destruction
Person or Entity Authentication Policy
Procedures for verifying identity before granting access to ePHI
Transmission Security Policy
Technical measures to protect ePHI during electronic transmission
Breach Notification
Breach Notification Policy
Comprehensive procedures for breach assessment, notification, and reporting
May 2026 New Requirements
Workforce Security & Access Termination Procedures
Enhanced procedures for workforce clearance and access termination per 2026 Security Rule
Enhanced Facility Access Control Policy
Strengthened physical access controls required by May 2026 Security Rule
Device & Media Disposal Policy (2026)
Mandatory device disposal and sanitization procedures per 2026 requirements
Automatic Session Termination Policy
Mandatory session timeout requirements per May 2026 Security Rule
Configuration Management & Secure Deployment Policy
Requirements for hardened system configurations and change management
Vulnerability Management & Penetration Testing Policy
Requirements for vulnerability scanning and penetration testing per 2026 rule
Supplementary Documents
Notice of Privacy Practices (NPP)
Patient-facing notice required by the Privacy Rule covering all PHI uses and disclosures
Business Associate Agreement (BAA) Template
Standard BAA contract template for vendors and subcontractors handling PHI
Risk Assessment Template
Structured template for conducting the annual HIPAA Security Risk Assessment
Workforce Confidentiality Agreement
Employee/contractor acknowledgment of HIPAA responsibilities and confidentiality obligations
Breach Notification Letter
Template letter for notifying individuals whose PHI has been breached
Incident Response Plan
Step-by-step procedures for responding to security incidents and potential breaches
Breach Risk Assessment Form
Four-factor analysis form to determine if an incident requires breach notification
Incident Log Template
Structured tracking log for all security incidents, required to be maintained for 6 years
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